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Video Conferencing Scheduling Checklist
Information Needed to Schedule a Video Conference
Before making a reservation, please have the following information ready:
| 1 | Date of video conference |
| 2 | Leader name, e-mail, and phone number |
| 3 | Name and phone number of person requesting conference |
| 4 | Name of conference (optional) |
| 5 | Start and end times (note time zones) |
| 6 | Access type (Dial Out or Meet Me) |
| 7 | Service level (Premier or Standard) |
| 8 | Host site and remote sites: - Name of company - State abbreviation, city, building, room name, or both - Type of equipment (optional) |
| 9 | Last four digits of your video phone numbers |
| 10 | Any specific options (voice activation, continuous presence, roll call, etc. |
| 11 | Any specific features (video meeting manager, transcoding, etc.) |
| 12 | Determine if the host site will incur the entire cost of the conference call or if the cost of the call will be individually billed to each site |
| 13 | Determine if you need an audio add-on for any participants who do not have video equipment |