Welcome to Instant Net Conference with Cisco WebEx®.
Instant Net Conference can help you and your team work together to create or edit documents over the Internet.
Below are some informative tips to help you, the presenter/leader, get started.
Subscription Information
An Instant Net Conference subscription provides you with a permanent Meeting Number and Passcode (optional) for your meetings. This does not cost more or change your current billing process. If you decide that you would like to change your Meeting Number, you may delete this subscription and create a new one. You may also change your passcode at any time by going to the Instant Net Subscriptions tab under Manage My Meetings.
Meeting Center for Microsoft® Windows® - Standard Installer
Your meeting service automatically downloads, installs, and
configures Meeting Center for Windows the first time you start
or join a meeting. However, some systems restrict this automated
setup, so you may need to download and run the Meeting Center
Installer before starting or joining a meeting. Select this
option if your organization does not restrict you from installing
software on your computer. Download Meeting Center Installer for Windows
Meeting Center for Microsoft® Windows® - Windows Installer (MSI) format
If you are an IT professional and your organization restricts users from
installing software on their computers, you can deploy Meeting Center for
Windows across your networked organization. Select this option if your organization
uses Windows Installer to install and configure software over a network. Download Meeting Center
for Windows in MSI Format
Meeting Center for Mac® OS
Meeting Center for Mac OS is available in limited release and not yet
generally available.
Meeting Center for Mac OS X is set up automatically the first time you start or join a meeting. The Installer for Mac OS X can be used to manually install or uninstall Meeting Center for Mac OS X. Download
Meeting Center Installer for Mac OS X
Meeting Center for Solaris™
Meeting Center for Solaris is available in limited release and not
yet generally available.
Follow these steps to download and run the Solaris Meeting Center Installer
before starting or joining a meeting:
1.
Download Meeting Center Installer for Solaris
2. At the command prompt, type chmod +x wbxsetup
3. Run wbxsetup, and follow the on-screen instructions. You will need
to have root access to be able to be Presenter and Share applications
and desktop. Root access is not needed to join a meeting.
Meeting Center for Linux™
Meeting Center for Linux is available in limited release and not yet
generally available.
Follow these steps to download and run the Linux Meeting Center Installer
before starting or joining a meeting:
1.
Download Meeting Center Installer for Linux
2. At the command prompt, type chmod +x wbxsetup 3. Run wbxsetup, and follow the on-screen instructions. You will
need to have root access to be able to be Presenter and Share applications
and desktop. Root access is not needed to join a meeting.
WebEx Universal Communications Toolkit (2.0)
WebEx Universal Communications Toolkit (2.0) is an add-in program for
Microsoft PowerPoint that allows you to create multimedia slides that you can
share during a meeting. Using the toolkit, you can insert multimedia-including
WebEx Recorded Files (.wrf), Flash animations and web pages into PowerPoint slides,
then save the slides as a WebEx Universal Communications Format (.ucf) file.
During a meeting, you can share this file to display the multimedia effects.
Download WebEx Universal Communications Toolkit (2.0)
You can record your presentation from within the WebEx Meeting Center console. Net Replay files may be saved to your PC or company server. In order to synchronize audio with slides, you will need the following equipment.
System Requirements
Windows 95, 98, Me, 2000, or NT, or XP operating system
Mac OS X operating system
For audio recording—a sound card and a microphone or phone recording adapter
For audio playback—a sound card; and speakers, or a headphone jack and headphones
Audio recording with WebEx's recording
You need to purchase and install the DynaMetric adapter to integrate your audio with WebEx recording. You can find purchasing and installation information at http://www.dynametric.com/webex_purchasing.html
WebEx's Recording Editor
You can use WebEx Recording Editor to edit any recording (.wrf) that was made using WebEx Recorder.
Download Recording Editor for Windows
Inviting Your Participants
While in the Instant Net Subscriptions tab under Manage My Meetings, select "Invite Participants".
Choose the appropriate Instant Meeting and Instant Net Conference Numbers.
Enter participant e-mail addresses.
Edit the body of the e-mail as desired.
Click "Send".
An e-mail will be immediately sent to your participants. If the participant is a first time user, he or she will need to download the software as well. Note: by sending this e-mail to yourself, you can then use your e-mail address book to send future invitations. You would only have to change the date and time.
(OR)
Once in an Instant Net Conference meeting, select the "Meeting" drop down menu on the menu bar located at the top of the screen.
Select Invite>by Email
Type in the e-mail addresses of attendees/participants.
An e-mail will be sent to your participants with the meeting number, passcode, and a link to the join page. If they are a first time user, they will need to download the software as well.
(OR)
Highlight the following, copy, and paste it into the body of an e-mail to your participants.
Tutorial
In addition to the information
below, Virtual Product Guides give a quick glimpse at Instant Net Conference
and its functionality. To view these guides, first download
the software then click one of the links below:
Menu Bar Commands
Across the top of the Instant Net Conference screen are eight tool-bar commands: File, Edit, Share, View, Communicate, Participant, Meeting, and Help. Brief descriptions of these important commands are listed below. Go to the Help file for complete descriptions of all features.
File
Provides commands for saving, opening, transferring, or printing files during a meeting; and ending or leaving a meeting. Five of the most popular commands are highlighted here:
Save, Save As and Save All allows the Presenter to save on-screen documents, poll questions, poll results, chat, notes and closed captions to the desktop. If the Presenter has given the participants the privilege to save, they can also save these files to their computer.
Print allows on-screen files to be printed. If the Presenter has given the participants the privilege to print, they can print the on-screen files.
Transfer allows the Presenter to publish files that reside on their computer so attendees can download them to their computers or local servers. Files that you publish reside only on your computer-not on a server. Thus, your published files are always protected from unauthorized access during a meeting.
Send Transcript allows the Presenter to send an e-mail with a summary of the meeting that contains information such as: meeting topic; meeting number; meeting start & end times; participant list; meeting agenda; public notes taken during the meeting. Files can also be attached to the Transcript.
End Meeting allows the Presenter to disconnect all participants from the meeting.
Edit
Provides commands for editing shared content in the content viewer:
Font allows participants to change their individual font for annotating.
Preferences allow the Presenter to enable a sound indicating when a chat has been sent.
Share
Provides commands for sharing documents, presentations, applications, Web browsers, desktops, remote computers, multimedia Web pages, and whiteboards:
Presentation or Document allows the Presenter to load a PowerPoint® presentation or other document onto the screen. Participants can then view or annotate it.
Whiteboard creates an electronic screen on which the Presenter and the participants can annotate. In order to annotate, the ability must be enabled under "Privileges."
Web Content allows the Presenter to display multimedia content on Web sites, such as streaming and flash animation.
Application allows the Presenter to show all meeting attendees one or more applications on your computer. Application sharing is useful if you want to demonstrate software or edit documents during a meeting. Attendees can view the shared application, including all your mouse movements, in a sharing window on their screens. Attendees need not run the application that you are sharing on your computer. You can: control attendees' view of the application; annotate the application; let an attendee control the application remotely; let an attendee annotate the application remotely.
Web Browser & Web Content provide the Presenter two options for sharing Web-based information. You can share Web content or share a Web browser with meeting participants. Web Browser lets you guide attendees to various Web pages and sites on the Web; grant attendees control of your Web browser; and annotate Web pages. Web Content allows you to display Web pages; lets participants experience media effects on Web pages; and lets attendees interact with Web pages independently in their content viewers.
Desktop allows the Presenter to show all attendees your entire desktop - including any applications, windows, and file directories currently open. Attendees can view your shared desktop, including all your mouse movements, in a sharing window on their screens. You can control attendees' view of your desktop; annotate your desktop; let an attendee control your desktop and all applications remotely; and let an attendee annotate your desktop remotely.
View
Provides commands for displaying information in the content viewer on a host's, presenter's, or attendee's screen.
Synchronize For All allows the Presenter to synchronize all participants' displays with your display. This helps to ensure that all participants are viewing the same page or slide, at the same magnification, as in your display
Panels allows Presenter to select specific panel viewing preferences including participant; chat; video; notes & polling panels. Allow presenter to reset to default as necessary.
Communicate
Provides commands for setting up a teleconference and other audio features.
Participant
Provides commands pertaining to participants, such as inviting a participant to a meeting, assigning roles and privileges, providing remote control, controlling participants' audio, and so on.
Invite by Email allows the Presenter to send an invitation to participants.
Assign Privileges allows the Presenter to select which features the participants can control. The Presenter may give the privileges to all participants or select some of the participants to receive the privileges.
Change Role To allows the Host to choose a participant to become the Presenter, Host, Note Taker or Closed Captionist. Presenters can initiate any of the Share functions and are denoted by a ball icon by their name. Hosts choose the Presenter and can end the call.
Find Participant allows the host to locate a specific participant. On large calls this can help pass control of the meeting quickly.
Meeting
Provides commands pertaining to the meeting, such as viewing meeting information and restricting access to the meeting.
Information provides call details for the meeting in progress.
Welcome Message allows the Presenter to create a customized greeting screen for meeting participants.
Options allow the Presenter to enable features for the entire meeting. Features that are disabled here may not be selected in the Attendee Privileges. From the Options window, Presenters may change the Notes tab to Closed Caption or allow only one Note Taker.
Restrict/Restore Access locks and unlocks the meeting. When the meeting is locked, no additional participants can join the active Net conference.
Help
Help provides information about the product. Click WebEx Meeting Manager Help to search by topic.
Meeting Number:
The Instant Net Conference meeting number may be used at anytime. To change the meeting number, simply delete the Instant Net Conference subscription and create a new one.
Host Key: Make note of the Host Key number, which can be found on the Information tab. The Key allows hosts to reclaim the host role if a new one was chosen (under Participants) or if the Host lost his or her Internet connection.
Additional Screen Tools: Across the top of the screen are several presentation tools. The first set of tools allows Presenters easily share a document, an application, their desktop or a whiteboard. The second set -includes annotation tools that allow participants to mark on a file or document displayed on screen to enhance their participants' meeting experience. These include a Pointer, Text, Line, Rectangle, Highlighter, Annotation Color and Eraser.
On the top of the right side of the screen are three Tabs/Panels: Video, Notes and Panels. Directly below the three tabs/panels are the opened Participant and Chat Panels. This is your default Panel setting.
Video allows you to send live video to meeting participants. Live video lets other participants see you, an object under discussion, and so on. All participants can view live video that you send, without the need for video equipment installed on their computers.
Notes allows one or more meeting participants to take notes on the Notes or Closed Caption panel in the Meeting window. Only one participant can perform Closed Captioning.
Panels allows you to modify your default Panel setting, including restoring of the default setting.
Participants display all participants. A blue/green circle denotes the Presenter/leader. Presenters can upload applications, share Web sites, or choose privileges for participants. To choose another Presenter/leader, highlight the participant's name on the Participants list and click on the "Make Presenter" button.
Chat allows participants to chat back and forth. Participants can type comments in the Chat box and select which participants should receive the message. During a meeting the presenter can specify chat privileges for all participants. These privileges determine to whom participants can send chat messages.
Polling allows the Presenter to create a poll questionnaire that includes multiple-answer, single-answer, or text questions. You can also specify options for displaying a timer during polling and poll results. Once you complete a questionnaire, you can open the poll at any time during a meeting.
On the bottom left side of the screen are six tools that help a Presenter and Participant select their preferred viewing options. Options include Standard view, Thumb nail view (presenter only), Full screen view, Zoom in/out and Slide synchronization
All slides are encoded with a proprietary-hashing algorithm. This hashing
algorithm encodes all application share features, chat sessions, Q&A, and
polls.
SSL (Secure Sockets Layer) Encryption is an industry standard security protocol that is used by the
financial and government sectors, as well as all sectors requiring secure
environments to conduct virtual meetings. SSL Encryption is available for an additional charge.
